Why SaaS books get messy
Stripe makes billing easy—but reconciling those deposits to revenue is where most bookkeepers struggle.
Stripe deposits ≠Revenue
Stripe deposits are net of fees, refunds, and mid-period upgrades. The deposit you see in your bank is not the same as the revenue you earned this month.
Example: A $10k MRR shows as $9,200 deposited after fees, refunds, and chargebacks.
MRR tracking disconnected from GL
Most teams track MRR in Stripe or a separate dashboard, but the general ledger doesn't reflect subscription-level detail. Reconciling the two becomes a monthly guessing game.
Example: Stripe says $50k MRR, but your P&L shows $48k in subscription revenue. Where's the $2k gap?
Manual journal entries for upgrades/downgrades
Mid-cycle plan changes require manual adjustments. Bookkeepers create journal entries to true up revenue, introducing errors and delaying the close.
Example: A customer upgrades from $50/mo to $200/mo on day 15. Now you need manual entries to prorate revenue correctly.
Revenue recognition timing unclear
Annual plans create deferred revenue. Monthly plans recognize immediately. Mixing both without clear policies leads to inconsistent revenue recognition and compliance risk.
Example: An annual $12k plan paid upfront should be recognized at $1k/month, but many bookkeepers book it all at once.
How we handle Stripe workflows
Stripe deposits hit clearing account
We reconcile Stripe payouts to your bank, matching fees and refunds.
Revenue recognized per billing cycle
Subscription revenue posted when earned—not when Stripe deposits.
Upgrades/downgrades handled automatically
Mid-cycle changes flow through clearing logic without manual journals.
Revenue recognition for SaaS
We handle subscription revenue recognition—monthly or annual—so your P&L reflects what you've earned, not just what Stripe deposited.
What We Handle
- •Monthly subscriptions (recognized when billed)
- •Annual plans (deferred revenue + monthly recognition)
- •Upgrade/downgrade proration
- •Refunds and chargebacks
What's NOT Included
- Ă—Multi-element arrangements (complex ASC 606)
- Ă—Usage-based revenue with variable pricing
- Ă—Professional services revenue (POC method)
Controls + observability included
Same controls as all Omniga customers: review thresholds, locked periods, exception logs, and in-app observability.
Review Thresholds
High-risk transactions flagged automatically for human review before posting.
Locked Periods
Prior months locked after close. No silent changes to historical financials.
In-App Observability
See what changed, why it changed, and who changed it—directly in the platform.
Exception Logs
Every escalation, override, and manual adjustment logged with context.
Stripe + payment integrations
We connect directly to your payment processors and accounting software.
Subscription billing, one-time payments, and refunds
General ledger sync and reconciliation
Don't see your platform? We integrate with most accounting and payment systems. Contact us to confirm compatibility.
FAQ
Built for SaaS founders
We finally have Stripe reconciliation that actually works. No more manual journal entries for upgrades and downgrades.
Michael C.
SaaS CFO · $2M ARR
The MRR tracking alongside our financials gives us exactly what investors want to see. Clean, accurate, and on time.
Sarah K.
Founder · B2B SaaS Startup
Investor-Ready Financials
P&L, Balance Sheet, Cash Flow, and MRR/ARR metrics—formatted for board decks and fundraising.
SOC 2 Compliant
Security controls, audit trails, and compliance documentation built for scaling SaaS companies.
