Controlled, reviewable, and reconciled—every month.
Our workflow combines automation with human judgment. We handle the heavy lifting while giving you full visibility into what was booked, why, and what changed.
Two-week kickoff. Monthly close delivered by 10th business day.
Two phases: Kickoff, then monthly close
We start with a structured kickoff to set up your workflow, then run a consistent monthly close process with built-in controls.
Kickoff (Weeks 1–2)
We set up your accounts, clean up historical data if needed, and configure controls + review thresholds tailored to your business.
Monthly Close Workflow
Every month, we ingest transactions, apply rules, route exceptions for review, reconcile to source systems, and deliver your close package by the 10th business day.
Kickoff: Two weeks to get everything set up
We handle the heavy lifting to configure your accounts, clean up historical data, and set up controls tailored to your business.
Setup Checklist
Account setup in QuickBooks Online
Chart of accounts review and configuration
Bank and credit card connections
Integration setup (Stripe, Shopify, etc.)
Historical data cleanup (if needed)
Setup Checklist
Controls configuration (review thresholds, locked periods)
Categorization rules and automation setup
Exception routing workflows
Team access and permissions
First reconciliation baseline
Historical cleanup is billed separately if needed—we'll scope this during kickoff.
Monthly close: A 5-step workflow
Every month, we follow the same controlled process—so you get consistent, trustworthy books without the chaos.
Ingest
Bank feeds, Stripe payouts, invoices, and expenses flow into the system automatically.
Classify & Route
Automation classifies transactions with confidence scoring. High-confidence items post automatically; uncertain items route to review.
Review & Escalate
Our team reviews flagged items, applies judgment, and escalates anything material or uncertain to you with clear questions.
Reconcile
We reconcile bank accounts, credit cards, and key systems (Stripe, Shopify, etc.) with evidence and variance explanations.
Deliver Close Package
Financials, reconciliations, exception log, and workpapers—delivered by the 10th business day with full observability.
Close package delivered by the 10th business day of each month
Built-in controls and evidence
Transparency only matters if you can audit the process. Our controls prevent silent errors and make exceptions obvious.
Review Thresholds
Dollar thresholds determine what can auto-post vs. what requires human review—configured during kickoff.
Locked Periods
Once a period is closed, it's locked to prevent backdating chaos. Override process requires documented reasons.
Exception Routing
Uncertain or material items are flagged for review with clear reasons—no silent posting of questionable entries.
Evidence & Audit Trail
Every entry has traceability: source document, categorization rule or reviewer, and approval if needed.
All controls are visible in-app—not hidden in a black box.
What's included (and what's not)
We focus on bookkeeping done right—controlled, reconciled, and transparent. We don't try to be everything.
✓ What's Included
Monthly financial statements (P&L, Balance Sheet, Cash Flow)
Bank and credit card reconciliations
Accounts receivable and payable tracking
Stripe, Shopify, and payment platform reconciliations
Expense categorization and review
Revenue recognition for subscription businesses
Exception log and change log
Workpapers and supporting documentation
Month-to-month service (no long-term contracts)
What's NOT Included
Accounts payable bill payment execution (you approve, we track)
Accounts receivable collections (we track aging, you collect)
Payroll processing (we categorize, you run payroll separately)
Inventory management and COGS tracking (limited support)
Financial planning & analysis (FP&A) or budgeting
Tax preparation or filing (we provide clean books for your CPA)
Controller-level strategic finance work
Need something beyond bookkeeping? We can recommend trusted partners for payroll, FP&A, or tax preparation.
Close timeline: What to expect each month
We aim to deliver your close package by the 10th business day of each month. Here's how the timeline typically breaks down.
Transaction Ingestion
Bank feeds, Stripe payouts, invoices, and expenses are ingested and auto-classified.
Review & Reconciliation
Our team reviews exceptions, reconciles bank/credit card accounts, and escalates questions if needed.
Final Checks & QA
Final reconciliation checks, variance review, and close package preparation.
Delivery
Close package delivered: financials, reconciliations, exception log, and workpapers.
Timeline may vary based on transaction volume and complexity—we'll communicate proactively if we need more time.
Frequently Asked Questions
Common questions about our workflow, scope, and how we're different.
Ready to see how it works for your business?
Month-to-month pricing. Two-week kickoff. Close package delivered by the 10th business day. No hidden fees, no long-term contracts.
Questions? Email us at hello@omniga.ai